Admin Executive

Brookefield, Bangalore

Open for Freshers

Call HandlingEmail ManagementDispatch CoordinationFiling and Data ArchivingFaxingScanner SupportCopywritingOffice ManagementTime ManagementOrganizational SkillsCommunication SkillGood Interpersonal SkillsBasic Computer KnowledgeMicrosoft OfficeVendor CoordinationRecord KeepingMultitaskingAttention to detailCustomer ServiceStationery Management

Job Description:

Job Overview

This role involves managing and coordinating various administrative tasks to ensure smooth office operations and effective communication within the organization.
The individual will be responsible for handling incoming communications, including calls, emails, and courier deliveries, ensuring they are directed to the appropriate personnel or departments promptly and efficiently.
Performing errands such as visiting the post office and bank is a key responsibility, requiring reliability and time management skills to complete these tasks without disrupting office workflow.
Maintaining organized office files and storage systems is essential, including managing physical and digital documents through faxing, scanning, and copying, which supports easy retrieval and compliance with record-keeping standards.
The role demands attention to detail, strong organizational skills, and the ability to multitask in a dynamic office environment.
Effective communication and interpersonal skills are necessary to interact with internal teams, external vendors, and service providers.
Proficiency in office equipment and basic computer applications is required to perform daily tasks efficiently.
The position contributes to the overall efficiency and professionalism of the office by ensuring administrative processes are handled accurately and timely.

Key Responsibilities

Receive, sort, and coordinate incoming calls, emails, and courier deliveries, ensuring proper distribution and timely follow-up.
Perform errands such as visiting the post office, bank, and other locations as required to support office operations.
Maintain and organize office files and storage systems, ensuring documents are properly filed and accessible.
Operate office equipment including fax machines, scanners, and copiers to manage document processing.
Assist in maintaining office supplies inventory and coordinate with vendors for replenishment.
Support other administrative tasks as assigned to facilitate smooth office functioning.