Executive Assistant

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be a self-starter with exceptional communication skills and the ability to handle a wide range of administrative and executive support-related tasks. This role requires a high level of professionalism, discretion, and the capability to multitask effectively in a fast-paced environment.

Roles and Responsibilities

• Act as the primary point of contact for the CEO, managing their calendar, appointments, and meetings, ensuring efficient use of their time.
• Coordinate and manage extensive travel arrangements, including flights, accommodations, and itineraries for both domestic and international trips.
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CEO, maintaining accuracy and confidentiality.
• Conduct research and compile information as needed for presentations, reports, and meetings.
• Assist in organizing and overseeing special events, board meetings, conferences, and other executive-level gatherings.
• Handle incoming communications, including emails, phone calls, and mail, and respond on behalf of the CEO when necessary.
• Collaborate with other executives and team members to facilitate smooth communication and workflow across the organization.
• Manage and prioritize multiple projects simultaneously, following through on tasks to ensure deadlines are met.
• Act as a liaison between the CEO and internal/external stakeholders, exercising discretion and professionalism in all interactions.

Desired Candidate Profile

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience (4 years) as an Executive Assistant or similar role supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks efficiently.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong verbal and written communication skills, with a keen eye for detail.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexibility and adaptability in a dynamic work environment, with a proactive and problem-solving attitude.
• Professional demeanor, demonstrating tact, diplomacy, and professionalism at all times.