Front Desk Associate

Coordinating in Office Activities, Greeting & welcoming guests, responding calls and scheduling meetings

Communication skills

Multi-Tasking

Data Entry

Microsoft Office- MS-Word, MS-Excel

Knowledge of office management and basic bookkeeping

Excellent knowledge of MS Office (especially Excel and Word)

Strong communication and people skills

Good organizational and multi-tasking abilities

Daily Attendance tracking and report generation on Register or excel and updating to HR Department accordingly

Maintaining Inward and Outward Register and printing documents

Coordinating with the Vendors related to admin and IT work

Maintain asset data provided to employees like laptop, Mobile Phone, etc.

Coordinating with HR team, Accounts Teams and Transportation team regarding data and budgeting if required

Scheduling meetings and updating the calendar accordingly

Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)

Greeting and welcoming clients & visitors in a professional manner

Answering, forwarding, and screening phone calls.

Booking of Conference / Meeting room availability in advance

Monitoring the housekeeping/support staff activities.

Keep updated records of office expenses and costs related to Reception & Hospitality

Assisting visitors to the appropriate person and office

Performing other tasks assigned by Managers for administration purposes

Maintain office supplies inventory like stationary, Pantry requirement, etc. and place orders when necessary

Respond to inquiries and provide information to clients, visitors, and employees

Assist with administrative tasks such as data entry, filing, and photocopying