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Things to share with Candidates prior to the Interview - Setting the Right Expectations
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Defining the Problem
Despite advances in recruitment technology, a significant number of organizations in India still provide minimal information to candidates before interviews. This lack of transparency can result in poor candidate experience, lower acceptance rates, and negative employer branding. In 2025, with talent shortages in key sectors and candidates prioritizing clarity and respect, it is imperative for employers to adopt a structured, professional approach to pre-interview communication.
Current Industry Discourse
Candidate experience is a top differentiator: Recent LinkedIn and Glassdoor surveys indicate that over 70% of candidates consider the quality of pre-interview communication a deciding factor in their job search.
Transparency impacts employer reputation: Companies known for clear, professional communication are more likely to attract top talent and receive positive reviews on employer rating platforms.
Regulatory and DEI considerations: Increasing focus on fair hiring practices and inclusivity requires organizations to proactively share relevant information and accommodate candidate needs.
Comprehensive Checklist: What to Share Before the Interview
Information Category | Details to Provide | Purpose/Benefit |
Interview Format & Schedule | Specify whether the interview is virtual, in-person, or hybrid; provide date, time, duration, and platform/location. | Reduces confusion, allows for proper preparation. |
Interview Panel | List names, roles, and LinkedIn profiles of interviewers. | Enables candidates to prepare relevant questions. |
Job Description & KPIs | Share the latest job description, key responsibilities, and performance indicators. | Sets clear expectations and aligns candidate preparation. |
Evaluation Criteria | Outline the skills, competencies, and values being assessed; mention if there are technical tests or case studies. | Improves transparency and candidate readiness. |
Company Overview | Provide a concise overview of the organization, mission, values, and recent achievements. | Enhances employer brand and candidate engagement. |
Preparation Guidelines | Recommend topics to review, resources, or sample problems (if applicable). | Demonstrates professionalism and supports candidate success. |
Logistics & Accessibility | Share instructions for accessing the interview venue or joining virtually; ask about any required accommodations. | Ensures inclusivity and smooth logistics. |
Compensation Range (if policy allows) | Indicate expected salary range and benefits. | Sets expectations and reduces negotiation friction. |
Next Steps & Timeline | Explain the interview process, expected timelines for feedback, and next steps. | Reduces candidate anxiety and improves experience. |
Point of Contact | Provide a direct HR or recruiter contact for queries or issues. | Facilitates communication and builds trust. |
Advanced Best Practices
Send a Professional Interview Pack:
Compile the above information into a single, branded document or email for consistency and ease of reference.Automate with Personalization:
Use applicant tracking systems (ATS) to automate communications, but personalize content with candidate names and relevant details.Solicit and Act on Feedback:
After the process, ask candidates for feedback on the pre-interview information provided to continually refine your approach.Maintain Compliance:
Ensure all shared materials comply with data privacy and equal opportunity regulations.
Why This Matters
A structured, professional approach to pre-interview communication not only enhances candidate experience but also strengthens your employer brand, increases offer acceptance rates, and supports compliance with evolving hiring standards.
By adopting these professional standards, your organization will be positioned as a leader in candidate experience, attracting and retaining the best talent in a competitive market.
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