Marketing Operations Specialist

We are a team of passionate people focused on making the world accessible through education. We’re seeking a Marketing Operations Specialist to join our Central Marketing team and take ownership of maintaining marketing systems and internal operations. This role supports campaign tracking, asset organization, budget documentation, and cross-functional coordination.

You will ensure that our marketing infrastructure remains up-to-date, well-organized, and aligned with team needs enabling faster execution and greater visibility across the organization.

What You Will Be Doing 

• Marketing Systems & Data Maintenance
• Maintain Airtable bases, Notion trackers, and Google Drive folders used by the marketing team.
• Ensure asset repositories are updated with final designs, decks, and campaign content.
• Keep inventory logs current, including branded materials, swag, and printed items.
• Record campaign budgets and actual spend, tagging finance documentation accurately.
• Support campaign reporting by updating dashboards and providing clean, tagged data.

Workflow & Project Coordination

• Manage campaign forms (e.g., registrations, surveys, feedback), ensuring accurate links and formatting.
• Monitor shared checklists and trackers to ensure timelines and deliverables stay on track.
• Document operational processes and SOPs to support team-wide clarity and onboarding.
• Coordinate with internal teams (marketing, design, finance, sales) to gather inputs and maintain workflow consistency.

About You 

Qualifications

• Bachelor’s degree in Marketing, Operations, Business, or a related field.

Experience & Skills

• 1–3 years of experience in marketing operations, project coordination, or systems support.
• Skilled in Excel, Airtable, Notion, Microsoft 365, or similar tools.
• Strong organizational skills with exceptional attention to detail.
• Comfortable managing timelines, documentation, and structured data.
• Bonus: Experience using HubSpot.

Qualities

• You are a process-driven problem solver.
• You work well behind the scenes to enable seamless execution.
• You are highly organized and proactive.
• You enjoy managing structured systems and documentation.
• You’re a collaborative team player with strong follow-through.