Accounts Payable Associate

Job Duties And Key Responsibilities

• Collaborate with client departments to coordinate vendor payments and resolve discrepancies or disputes.
• Enter invoices into the accounting system and ensure timely payment processing.
• Request weekly and monthly statements from vendors via email to reconcile vendor account information.
• Reconcile statements received from vendors against local records and follow up on any missing documents.
• Set up new vendor accounts in the local system.
• Monitor the Accounts Payable shared inbox, clearing it each morning and afternoon.
• Review and verify invoices and check requests for accuracy, completeness, and proper authorization.
• Match invoices to purchase orders and receipts (3-way match)
• Resolve discrepancies and communicate with vendors and internal departments to clarify invoice issues.
• Prepare and process electronic transfers and check payments.
• Maintain vendor files and ensure accurate 1099 reporting.
• Assist in monthly close process, including accruals and AP aging review.
• Respond to inquiries and provide support during audits.
• Respond to vendor inquiries as needed.
• Monitor accounts to ensure payments are up to date.
• Support client month-end and year-end closing activities related to accounts payable.
• Comply with company policies, internal controls, and accounting procedures.

Qualifications

• 2+ years of experience in a client-facing accounts payable or accounting role.
• Bachelor’s degree in accounting, finance, or a related field preferred.
• Experience working with clients in different industries is highly valued.
• Proficiency in Microsoft Office Suite (particularly Excel, Word, and Outlook).
• Experience with NetSuite, OpenAir, or similar ERP systems preferred.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in financial data entry.
• Ability to manage multiple tasks simultaneously and work well under pressure.
• Ability to work under pressure and adhere to tight schedules.
• Capable of working independently and as a team member with general supervision.
• Commitment to accuracy and quality.
• Commitment to maintaining confidential information.