Accounts Payable Specialist

Job Description:

Joining our Global Accounting team means you will be a part of a passionate and supportive team that believes what we do matters to our clients and investors. As an Invoice Specialist/Processor you are a key member of the Business Administration team.  

The responsibilities of the individual in this position include: 

• Review invoices for accuracy and enter the data into our systems 
• Work with vendors to resolve discrepancies 
• Implement invoicing procedures. 
• Tracking, reviewing, approving, and issuing invoices. 
• Managing client requests and queries. 
• Uploading and archiving invoice data, as well as filing contracts. 
• Verifying tax information. 
• Assisting with past due or denied invoices. 
• verifying invoices are sent to approvers appropriately and accurately 
• Well-versed in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, , Zoom, mobile devices, and mobile applications.   
• Work with accounting department to maintain accounting records 
• Responsible for following all company policies and procedures 
• Research and resolve complex problems
  

Follow all operational procedures and quality standards 

• In addition, the Invoice Processor may be responsible for keeping standard operating procedures properly documented implementing invoicing procedures 
• Investigating slow approvals. 

The successful candidate will have extensive demonstrable skills and experiences including the following: 

• 1-2 years professional experience 
• Bachelor’s degree/or college courses and investment industry experience preferred 
• Excellent verbal and written communication skills 
• Strong MS Office Suite skill set 
• Proficiency in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, Zoom, mobile devices, and mobile applications. 
• Highly adaptable and able to work in a fast-paced priority driven environment 
• Excellent time management, prioritization, and organizational skills 
• Strong attention to detail; meticulous attention to quality of work product 
• Ability to work independently with little supervision on projects 
• Ability to work under pressure, to deadlines, without sacrificing quality 
• Demonstrated ability to provide high level client service 
• Familiarity with Accounts Payable processes 
• Detail-oriented and able to spot errors